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Program & Events Coordinator CSOS

May 3, 2021 | By admin | No Comments | Filed in: yvkwizsuw.

first_img Business & Administrative Affairs Not specified Full Time jobs in Baltimore Administrative Not specified Full Time jobs in Baltimore Conduct day-to-dayactivities related to preparation of meeting materials, settingconference calls and meeting roomarrangements.Maintain and seek to continually enhance appropriateelectronic and paper filingsystems.Copy materials and send/receive facsimiles asrequested. Schedule conferencerooms and computer/AV equipment.Act as point of contact for visitors and maintain aEGC-wide calendar with key deadlines and events and staff traveland vacation schedules.Anticipate needs for travel and conferences andensure arrangements are made by EGC staff or assist asneeded.Assist in requesting reimbursement for travel that ispaid by external entities.Personal Assistance to EGC Director(5%):Learn about range ofneeds and devise a plan for assisting with overall EGC developmentand management.Provide professional and confidential personalassistance support, including devising and assisting with reviewingand responding to incoming paper and electronic mail, preparingprogram status reports to sponsors, conducting further research andobtaining additional information as needed to formulate appropriatereplies.Work closely with the Director to develop an approachto setting, accepting and changing meetings, calls and to ensure aschedule that allows for priority work to be conducted amidstrequests for time that arisedaily.CSOS Business Operations(50%):Provide support toCSOS Finance team for CSOS day-to-day officeoperations.Prepare forms and obtain proper authorization for acompany procurement card and for vendorinvoicing.Order officesupplies.Prepare travel authorizations, audit travelreimbursements, and procurement card reconciliations andreallocations.Maintain travel tracking spreadsheet, unused creditslog and CSOS-Travelmailbox.Ensure travel reimbursements and expenses are enteredtimely and post to correctproject/account.Maintain accurate and computerized record ofexpenditures, inventory and supplies; monitor supplies andmaterials.Be the point of contact for CSOS requests to add,maintain, or troubleshoot telecom andprinters.Complete packaging of materials and letters and entershipping requests.Assist with oversight and management of program andoperations budgets and administrativeactivities. Work closely withdepartment administration and human resources to post and managenew job requisitions and incoming applications, schedule candidateinterviews and track hiring process as well as ensure a smoothonboarding process for new EGC teammembers.Train new EGC staff on basic EGC operating andadministrative protocols andprocedures. You need to sign in or create an account to save The successful candidate(s) for this position will be subject to apre-employment background check.If you are interested in applying for employment with The JohnsHopkins University and require special assistance or accommodationduring any part of the pre-employment process, please contact theHR Business Services Office at [email protected] For TTYusers, call via Maryland Relay or dial 711.The following additional provisions may apply depending on whichcampus you will work. Your recruiter will adviseaccordingly.During the Influenza (“the flu”) season, as a condition ofemployment, The Johns Hopkins Institutions require all employeeswho provide ongoing services to patients or work in patient care orclinical care areas to have an annual influenza vaccination orpossess an approved medical or religious exception. Failure to meetthis requirement may result in termination of employment.The pre-employment physical for positions in clinical areas,laboratories, working with research subjects, or involvingcommunity contact requires documentation of immune status againstRubella (German measles), Rubeola (Measles), Mumps, Varicella(chickenpox), Hepatitis B and documentation of having received theTdap (Tetanus, diphtheria, pertussis) vaccination. This may includedocumentation of having two (2) MMR vaccines; two (2) Varicellavaccines; or antibody status to these diseases from laboratorytesting. Blood tests for immunities to these diseases areordinarily included in the pre-employment physical exam except forthose employees who provide results of blood tests or immunizationdocumentation from their own health care providers. Anyvaccinations required for these diseases will be given at no costin our Occupational Health office.Equal Opportunity EmployerNote: Job Postings are updated daily and remain online untilfilled.EEO is the LawLearn more:https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdfImportant legal informationhttp://hrnt.jhu.edu/legal.cfm LinkedIn Conference & Special Event Administration Not specified Full Time jobs in Baltimore Apply(This will open in a new window from which you will be automatically redirected to an external site after 5 seconds) Business & Administrative Support Not specified Full Time jobs in Baltimore Johns Hopkins University Salary Not Specified Johns Hopkins University HomewoodCampus Maryland, United States Save Event Scheduler Save Sr. Administrative Coordinator More searches like this Sharecenter_img Twitter Save Program Officer II Maryland, United States Maryland, United States Create and maintainpurchase orders, on-line payment requests, and PaymentWorks vendorinvitation requests.Complete check deposits and ensure funds arecorrectly applied.Assist with monthly reconciliation ofbudgets.Proactively identify and provide generaladministration needs, including ensuring optimal functioning andoperation of all computing, software and printing equipment andsupplies and submission and confirmation of expense reimbursementson an ongoing basis.Minimum Qualifications(Required)High SchoolDiploma/GED.Five (5) years of progressively responsibleadministrative and/or programcoordinationexperience.Additional education may substitute for requiredexperience, to the extent permitted by the* JHUEquivalency Formula:30 undergraduate degreecredits (semester hours) or 18 graduate degree credits maysubstitute for one year of experience. For jobs where equivalencyis permitted, up to two years of non-related college course workmay be applied towards the total minimum education/experiencerequired for the respective job. *PreferredQualifications• Bachelor’s degree in Business Administration,Liberal Arts or a related field preferred.• Experience with event planning andmanagement.• Experience troubleshooting and resolving unexpectedevent related issues.• Previous experience working with researchprotocols, or in the field of education is a plus but notrequired.• Experience with SAP andAnalysis• Demonstrable experience in Microsoft Office Suite(Word, Excel,PowerPoint, Outlook) and Adobe AcrobatPro.Special Knowledge, Skills, andAbilities• Flexible with the ability to prioritize and respondquickly and professionally during periods of highactivities• Demonstrated ability to work productively bothindependently and as partof a team.• Excellent work planning and time management skillsand the drive tocollaborate and manage activities across multipleprojects/tasks.• Well-developed organizational skills, advancedcommunication and negotiation skills, andexcellent problem-solvingskills.• Proactive team member who maintains a flexibleattitude and seeks tocontinually learn andimprove.• Demonstrable experience in Microsoft Office Suite(Word, Excel,PowerPoint, Outlook) and Adobe Acrobat Pro.Experience with websitecontent management systems, social media and graphicssoftwarepreferred.• Comfortable setting and tracking own deadlines andresponding toemergent needs that may require adjustments to priordeadlines.• Comfortable working with a variety of communicationstyles and manageexecutive calendars that are busy and changeoften.• Curious, persistent and able to manage and thrivein a busy and within acontext of regular change and innovation to optimizepositive outcomesand achieve goals.AdditionalInformation•Although regularmid-day hours will be established Monday through Friday theposition is occasionally expected to work evening or weekends toprovide additional events managementsupport.Classified Title: ProgramCoordinatorWorking Title: Program & Events CoordinatorCSOS ​​​​​Role/Level/Range: ATO 37.5/03/OFStarting Hourly Pay Rate Range:$19.82 to $27.27/Commensurate with ExperienceEmployee group: Part-timeSchedule:Monday – Friday/ up to 25 hrs perweekExempt Status: Non-ExemptLocation:01-MD:Homewood CampusDepartment name: 60003327-CSOS ProgramsPersonnel area: School of EducationThe successfulcandidate(s) for this position will be subject to a pre-employmentbackground check.If you are interested inapplying for employment with The Johns Hopkins University andrequire special assistance or accommodation during any part of thepre-employment process, please contact the HR Business ServicesOffice [email protected] For TTY users, call via MarylandRelay or dial 711.The followingadditional provisions may apply depending on which campus you willwork. Your recruiter will adviseaccordingly.During the Influenza (“theflu”) season, as a condition of employment, The Johns HopkinsInstitutions require all employees who provide ongoing services topatients or work in patient care or clinical care areas to have anannual influenza vaccination or possess an approved medical orreligious exception. Failure to meet this requirement may result intermination of employment.The pre-employmentphysical for positions in clinical areas, laboratories, workingwith research subjects, or involving community contact requiresdocumentation of immune status against Rubella (German measles),Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B anddocumentation of having received the Tdap (Tetanus, diphtheria,pertussis) vaccination. This may include documentation of havingtwo (2) MMR vaccines; two (2) Varicella vaccines; or antibodystatus to these diseases from laboratory testing. Blood tests forimmunities to these diseases are ordinarily included in thepre-employment physical exam except for those employees who provideresults of blood tests or immunization documentation from their ownhealth care providers. Any vaccinations required for these diseaseswill be given at no cost in our Occupational Healthoffice.Equal OpportunityEmployerNote: Job Postings are updated daily and remain online untilfilled.EEO is theLawLearn more:https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf Similar jobs Sr. Administrative Coordinator Johns Hopkins University Program Officer II Contribute to grantand program initiatives through active participation in teammeetings and day-to-day activities andassignments.Proactively engage with EGC staff and externalpartners to define, plan for and achieve programgoals.Assist with website editing and monitoring,newsletter editing and management, and project communication andoutreach initiatives and stylesheets.Plan and execute work across multiple projects anddeadlines.Coordinate and organize project and/or meetingbinders in paper and electronic forms, including duplication andmailings.Identify emerging platforms/software to improveeffectiveness/efficiency ofwork.Assist in obtaining publications and scanning for andsummarizing information related to programefforts.Provide editorial assistance in developing reportsand documents, including managing reference lists, proofreading forgrammatical errors, and documentformatting.This position willinclude occasional flexible work hours, such as assisting withconferences and meetings and meeting project and funderdeadlines. Event Scheduler You need to sign in or create an account to save Salary Not Specified You need to sign in or create an account to save Salary Not Specified GeneralSummary/PurposeThis position will provide coordinating andadministrative support for the operation of the Everyone GraduatesCenter (EGC) and the Center for Social Organization of Schools(CSOS) Business Operations Team for its research and practiceprojects and activities with in CSOS. The Events ProgramCoordinator will proactively identify tasks and projects in closecollaboration with the EGC Director and staff, and CSOS BusinessOperations on a day-to-day basis. The EPC will act as a liaisonbetween staff and the Johns Hopkins University/Department relatedto the operational, administrative, fiscal and grants managementneeds of EGC work. The EPC will also coordinate with EGC’s manyexternal partners and advisory committees and their institutions,provide confidential and detail oriented secretarial support to theEGC Director, arrange conference and travel logistics, providewebsite and other editorial assistance, assist with EGCnewsletters, and maintain a high level of customer serviceexcellence and detail orientation. In work to accomplish goals ofthe EGC and its projects and programs related educational researchand practice, the EPC will implement all project activitiesaccording to specific self-driven and collaboratively-defined timeframes and budget constraints, with minimal supervision to ensureaccountability that activities and timelines are met or proactivelyrenegotiated if required. Active participation and communication inteam meetings and day-to-day activities and assignments is expectedalong with flexibility and adaptability to iteratively modify tasksand processes as learning and the work unfolds. The EPC will berelied upon to proactively engage all EGC and Business Operationsstaff and external partners to achieve program goals andcommunicate progress and concerns and seek continuous growth andimprovement opportunities to improve center and project outcomes.The EPC will maintain curiosity and creativity in daily problemsolving and have the ability to devise proposals for and activelyplan and execute work across multiple projects anddeadlines.Specific Duties &ResponsibilitiesEvent Coordination and Meeting/Conference Support(45%):Work with eventspersonnel to anticipate needs in order to plan and manage eachevent accordingly.Coordinate meeting logistics for in-person meetingsthat EGC will host/lead in various locations around the country bycoordinating travel arrangements of meeting participants and hotel,meeting room, and cateringlogistics.Complete pricing reviews including competitiveanalysis and makes pricing recommendations to EventManagers.Schedule complex project team and advisory committeemeetings and events.Manage client relationships and expectations frominitial inquiry to signing of license agreements, including clientand vendor walk-through and other meetings to identify needs andsolutions.Set and monitor customer service standards andexpectations among clients and vendors. Provide feedback wherehelpful.Program Planning andCommunications: Community Relations & Institutional Outreach Not specified Full Time jobs in Baltimore Facebooklast_img read more

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